ASM Global | Savor at The Long Beach Convention & Entertainment Center is in search of a full-time Savor Coordinator. This person will be responsible for providing organizational and operational support to the Savor General Manager and Director of Catering Sales and Events.

A background in catering and events or hotel administration is preferred but not required.

Hourly Rate: $28 -$32

Qualifications: This role requires someone who picks up new procedures and information with ease, and demonstrates strong interpersonal, verbal and written communication skills.

Summary of Responsibilities:

Manages Schedules and Task Calendars

Keeps Event Books Current

Produces Event Files

MUST have Presentation Skills and Knowledge of PowerPoint and other presentation software.

• Handles calls and messages from clients and the public with professionalism, discretion, and grace.

• Acts as office receptionist, greeting and directing guests and/or relaying messages

. • Manages communication with clients and members via email and zoom.

• Possesses strong knowledge of Microsoft Office programs (Word, Excel, Outlook, Publisher, etc.) and a willingness to become a pro at the catering software/Ungerboek and floor planning software programs

. • Manages the Savor General Manager and the Director of Catering Sales & Events’ schedule, sets up meetings, and handles follow up as directed.

• Coordinates and prioritizes the department's needs on a daily basis while juggling multiple assignments

. • Works well under pressure in a fast-paced environment.

• Able to maintain a professional and approachable demeanor while demonstrating a positive team player attitude

• Possesses excellent people skills.

The role is looking for a professional to 'connect the dots' to keep our high-volume Savor Department running smoothly.

• Maintaining accurate and up ‐ to ‐ date records and files for all event projects.

• Managing the administrative details (RFP's, invoices, contracts, COIs, deliveries, etc.) for vendors and suppliers.

• Tracking and maintaining event requests, rentals, document deadlines and files.

• Maintains current records in Events databases for clients, vendors, and clients.

• Manages proposal and contract tracking.

• Develops event-specific organizational tools such as production timelines, contact lists, on-site deliverables schedules.

• Provides research support and completes tasks required for event execution.

• Creates presentations and basic signage, flyers, place cards, seating charts and other printed pieces.

Note:

This job description outlines the essential responsibilities of the position and may be subject to change at any time due to reasonable accommodation or other reasons. This document does not imply that these are the only duties to be performed by the employee in this role.

ASM Global is an equal opportunity employer and encourages women, minorities, individuals with disabilities, and protected veterans to apply. We are a VEVRAA Federal Contractor.

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people.

Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.