ADMINISTRATIVE ASSISTANT 2

Posting Begin Date: 2024/05/14

Posting End Date: 2024/05/28

Category: Administrative Asst

Sub Category: Office and Administrative Support

Work Type: Full Time

Location: Lewiston, ID, United States

Minimum Salary: 19.04

Maximum Salary: 21.42

Pay Rate Type: Hourly

Description

State of Idaho Opportunity

Idaho Department of Environmental Quality (DEQ)

Applications will be accepted through 4:59 PM Mountain Time on the posting end date.

State of Idaho Employees: When searching for a new career within the state, browse and apply through Luma Opportunities. Applying through the State External Career website will cause duplicate profiles and will slow the processing of your application for a new job. Internal candidates should always use Luma Opportunities.

Position:

The Idaho Department of Environmental Quality (DEQ) is hiring an Administrative Assistant 2 for the Lewiston Regional Office.

Salary Range: $19.04 – $21.42

Responsibilities:

· Support daily office operations for the Lewiston Regional Office:

• Ensure each region has supplies necessary to accomplish daily functions, including office supplies, equipment, and services.

  • Work with your team to ensure coverage of the front office, including phone and front door coverage. Provide backup coverage as necessary.

· Provide support for financial and human resources for the Lewiston Regional Office:

• Maintain financial records in accordance with agency goals and procedures.

• Manage fiscal accounting for regional office accounts receivable and payable, including contract development and purchasing.

• Provide administrative support for human resources for the region.

  · Provide support for regional administrator and management team:

• Provide administrative support for regional management, including document reviews, clerical support, and recommendations on office operations.

  • Provide office assistance to regional sections.

• Coordinate office meetings and events within the regional office. This may involve coordination with program staff and external visitors.

· Supervise Administrative Assistant 1:

• Mentor the other administrative assistant.

• Direct reports for the other administrative assistant.

  Minimum Qualifications:

Good knowledge of:

· office support functions including word processing

· filing

· composing a variety of business documents

· reception

· researching, compiling, and summarizing data for reports.

Experience:

· interpreting, applying and explaining complex information such as regulations, policies or services

· independently solving problems/performing liaison activities in a work setting

· coordinating activities requiring complex arrangements.

Required Specialty Minimum Qualification

· One year of work experience performing complex secretarial, office administration, & public relations assignments such as coordinating administrative office functions, committees, special projects, & highly sensitive, confidential, and/or political issues; applying extensive knowledge of departmental programs & objectives; independently researching, compiling, & organizing materials for executives/manager's use in problem resolution. Preparing reports, handling complaints or resolving problems; composing correspondence for executive/manager on own initiative using word processing. This work experience required you to be responsible for establishing your own work methods and included analysis of technical data & independent decision making.

Desired Specialty Minimum Qualification

· Financial Record Keeping Methods

· Microsoft Word

· Microsoft Excel (complex data analysis). One year of experience using spreadsheet software such as Microsoft Excel to create and modify electronic worksheets and design and print graphs. Includes complex data analysis using tools such as Pivot tables

· One year of work experience writing and editing business correspondence using prescribed format, rules of punctuation, grammar and style

· One year of work experience creating, formatting, editing, printing and storing straight text documents using a word processing software program;AND, this work experience included using word processing software to create mass mailings using mail merge functions and creating documents using columns and tables to display text and data

· One year of work experience coordinating complex arrangements for at least one major activity which included two or more responsibilities such as: travel, registration, accommodation negotiations, coordinating volunteers, audiovisual support, coordinating/selecting speakers, planning meals, designing forms, publicity, and entertainment

Physical Requirements:

• Ability to sit and work on a computer for 2-4 hours at a time.

• Ability to bend and reach for filing purposes.

• Some periods of heavy reading and typing are required.

• Ability to lift 30 pounds when working with file boxes.

Other Requirements:

· Valid driver’s license

· Some travel may be required

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email[email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.

About Idaho Department of Environmental Quality (DEQ):

DEQ is a state department created by the Idaho Environmental Protection and Health Act to ensure clean air, water, and land in the state and protect Idaho citizens from the adverse health impacts of pollution. As a regulatory agency, DEQ enforces various state environmental regulations and administers a number of federal environmental protection laws including the Clean Air Act, the Clean Water Act, and the Resource Conservation and Recovery Act. The agency is committed to working in partnership with local communities, businesses, and citizens to identify and implement cost-effective environmental solutions.

The Department of Environmental Quality may conduct verification of the information provided in your application, including validation of driver's license status, education, employment, and criminal history. Omission and/or falsification of information provided in your application will result in your removal from consideration for employment, appointment, or promotion.

 

  To protect human health and the quality of

Idaho's air, land, and water.

www.deq.idaho.gov

If you have questions, please contact us at:

Email: [email protected]

Phone: (208) 373-0333