Description

We are seeking a highly skilled and experienced Executive Assistant! The ideal candidate will have extensive experience in managing complex calendars, arranging travel, and handling confidential information with discretion. Proficiency in Microsoft Office, with a particular focus on Excel, is essential for success in this role.

Responsibilities:

Administrative Support:

• Manage complex calendars, including scheduling meetings, appointments, and conference calls, while prioritizing conflicting requests.

• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.

• Prepare detailed itineraries and travel packets, ensuring executives are well-informed and prepared for all engagements.

Communication Management:

• Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing emails and phone calls.

• Draft and edit correspondence, reports, presentations, and other documents with a high level of accuracy and professionalism.

• Facilitate communication between the executive team and various departments, ensuring timely dissemination of information.

Document Management:

• Organize and maintain electronic and physical files, databases, and records, ensuring confidentiality and accessibility.

• Assist with document preparation and formatting, including spreadsheets, charts, and presentations, using Microsoft Office Suite, with a focus on Excel.

Meeting Coordination:

• Coordinate and prepare materials for meetings, including agendas, presentations, and supporting documents.

• Attend meetings as needed, take accurate minutes, and follow up on action items to ensure timely completion.

• Arrange catering, setup, and logistics for onsite and offsite meetings and events.

Special Projects:

• Provide support for special projects and initiatives as assigned by the executives, which may involve research, analysis, and coordination with other team members.

• Take initiative to anticipate needs and proactively identify opportunities for process improvement and efficiency.

  Requirements

• Bachelor's degree or equivalent experience.

• Proven experience as an executive assistant supporting C-suite executives.

• Advanced proficiency in Microsoft Office Suite, with an emphasis on Excel.

• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.

• Exceptional communication skills, both written and verbal, with a high level of professionalism and discretion.

• Strong attention to detail and accuracy in all work.

• Ability to maintain confidentiality and handle sensitive information with discretion and tact.

• Flexibility and adaptability to changing priorities and demands.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .